Fictional demoMedical aesthetics studioBeauty & Wellness
Luna AestheticsTurn treatment curiosity into booked consultations
Luna Aesthetics is a fictional aesthetics studio. It shows a consultation funnel where education leads to a consult, the consult becomes a treatment plan, and every inquiry is followed up.
Medical aesthetics studio
Considered care, planned with you.
- ConsultationsBotox and Filler ConsultationComplimentary
- InjectablesBotoxFrom $280
- SkinSignature Facial$185
Watch the demo
From the website to the dashboard in 26 seconds
One customer, one booking or request, followed through every part of the system.
Try the demo
Five connected views of one business. What you do in one shows up in the others.
- View WebsiteThe public website Luna Aesthetics customers see, in its own brand.
- Book a consultationPick a treatment of interest, a provider and a time for a consultation.
- Client portalConsultation details, treatment plan, upcoming sessions and forms.
- Admin DashboardConsultation pipeline, conversion from consult to treatment, provider schedules and revenue.
- AI conciergeAnswers general treatment questions, avoids medical advice and books a consultation with a provider.
Try this
- Book a consultation
Use the sample customer when the form offers it: the client portal is signed in as that customer.
- See it in Pipeline
The admin dashboard already has it, next to the sample data.
- Open the Client portal
The same record from the customer's side.
Everything you enter stays in this browser, and nothing is sent to a real business. Reset demo in the top bar restores the sample data.
The business problem
What changes for Luna Aesthetics
Before
Without a system
- Visitors read about a treatment, then leave without contacting anyone.
- Consultation requests arrive by email and wait until the next day.
- Nobody tracks which inquiries turned into treatments.
- Follow-up after a consultation depends on someone remembering.
After
With the Luna Aesthetics system
- Every treatment page ends in a clear consultation booking.
- Requests land in a pipeline with the treatment and provider attached.
- Consult outcomes and treatment plans are recorded per client.
- Follow-ups are scheduled automatically after each consultation.
Workflows
What the system handles
The flows this business depends on, built on the shared platform and set up for how it works.
- 01
Consultation funnel
Treatment, consultation type, client details, preferred provider, date and time, confirmation.
- 02
Lead pipeline
Inquiry, consult booked, consult completed, plan presented, treatment booked.
- 03
Treatment plans
Recommended sessions, spacing and estimated investment recorded after the consult.
- 04
Responsible content
No medical claims, no outcomes promised. Education and a conversation with a provider.
17 modules
Modules included
Each module is part of the same platform. This business turns on the ones below; another business turns on a different set.
What customers use
The website and the flows customers go through themselves.
- WebsiteFast, SEO-ready marketing site with the brand's own look.
- Online bookingService, staff, date and time selection with live availability.
- Intake formsNew client and patient forms collected before the first visit.
- Customer portalCustomers manage bookings, payments and details themselves.
- Project galleryBefore, during and after showcases that sell the work.
Running the day
Calendars, people, services and the work itself.
- StaffProfiles, services offered, schedules and performance.
- Service catalogServices, durations, prices, add-ons and online availability.
Customers and sales
Every customer and inquiry in one place, with follow-up.
- Customer CRMProfiles, history, notes, preferences and lifetime value.
- Lead managementCapture, qualify and follow up with every inquiry.
- Sales pipelineStage-by-stage board from first contact to paid.
- Review workflowRequest reviews after visits and respond with AI drafts.
- Marketing assistantPosts, captions, emails and promotions drafted from real services.
Payments
Deposits, invoices and prepaid plans.
- Payments and depositsDeposits, balances, refunds and payment history.
- MembershipsRecurring plans with credits, perks and renewals.
Automation and insight
Messages that send themselves, numbers the owner checks, and AI.
- SMS and email automationConfirmations, reminders, follow-ups and review requests.
- AnalyticsRevenue, bookings, conversion and staff utilization.
- AI assistantAnswers questions, qualifies leads and starts bookings using live business data.
Setup
How it's set up
Luna Aesthetics isn't a one-off build. It's the shared platform set up for this business: its name, how customers start, its brand and the modules it runs on.
Runs on the same system
Other businesses that work the same way.
- Laser studios
- Skin care studios
- Wellness studios
Different business, same idea? Tell us how yours works.
- Customers start with
- Book a consultation
- Portal
- Client portal
- Assistant
- AI concierge
- Brand colors
- Its own palette
Built by Root and Run
Want something like this for your business?
A website and system like this one, set up for your med spa business with your own services, prices, staff and rules.