Fictional demoMedical aesthetics studioBeauty & Wellness
Luna AestheticsTurn treatment curiosity into booked consultations
Luna Aesthetics is a fictional aesthetics studio. It shows a consultation funnel where education leads to a consult, the consult becomes a treatment plan, and every inquiry is followed up.
Medical aesthetics studio
Considered care, planned with you.
- ConsultationsBotox and Filler ConsultationComplimentary
- InjectablesBotoxFrom $280
- SkinSignature Facial$185
Try the demo
Five connected views of one business. What you do in one shows up in the others.
- View WebsiteThe public website Luna Aesthetics customers see, in its own brand.
- Book a consultationPick a treatment of interest, a provider and a time for a consultation.
- Client portalConsultation details, treatment plan, upcoming sessions and forms.
- Admin DashboardConsultation pipeline, conversion from consult to treatment, provider schedules and revenue.
- AI conciergeAnswers general treatment questions, avoids medical advice and books a consultation with a provider.
Try this
- Book a consultation
Use the sample customer when the form offers it: the client portal is signed in as that customer.
- See it in Pipeline
The admin dashboard already has it, next to the sample data.
- Open the Client portal
The same record from the customer's side.
Everything you enter stays in this browser, and nothing is sent to a real business. Reset demo in the top bar restores the sample data.
The business problem
What changes for Luna Aesthetics
Before
Without a system
- Visitors read about a treatment, then leave without contacting anyone.
- Consultation requests arrive by email and wait until the next day.
- Nobody tracks which inquiries turned into treatments.
- Follow-up after a consultation depends on someone remembering.
After
With the Luna Aesthetics system
- Every treatment page ends in a clear consultation booking.
- Requests land in a pipeline with the treatment and provider attached.
- Consult outcomes and treatment plans are recorded per client.
- Follow-ups are scheduled automatically after each consultation.
Workflows
What the system handles
The flows this business depends on, built on the shared platform and set up for how it works.
- 01
Consultation funnel
Treatment, consultation type, client details, preferred provider, date and time, confirmation.
- 02
Lead pipeline
Inquiry, consult booked, consult completed, plan presented, treatment booked.
- 03
Treatment plans
Recommended sessions, spacing and estimated investment recorded after the consult.
- 04
Responsible content
No medical claims, no outcomes promised. Education and a conversation with a provider.
17 modules
Modules included
Each module is part of the same platform. This business turns on the ones below; another business turns on a different set.
What customers use
The website and the flows customers go through themselves.
- WebsiteFast, SEO-ready marketing site with the brand's own look.
- Online bookingService, staff, date and time selection with live availability.
- Intake formsNew client and patient forms collected before the first visit.
- Customer portalCustomers manage bookings, payments and details themselves.
- Project galleryBefore, during and after showcases that sell the work.
Running the day
Calendars, people, services and the work itself.
- StaffProfiles, services offered, schedules and performance.
- Service catalogServices, durations, prices, add-ons and online availability.
Customers and sales
Every customer and inquiry in one place, with follow-up.
- Customer CRMProfiles, history, notes, preferences and lifetime value.
- Lead managementCapture, qualify and follow up with every inquiry.
- Sales pipelineStage-by-stage board from first contact to paid.
- Review workflowRequest reviews after visits and respond with AI drafts.
- Marketing assistantPosts, captions, emails and promotions drafted from real services.
Payments
Deposits, invoices and prepaid plans.
- Payments and depositsDeposits, balances, refunds and payment history.
- MembershipsRecurring plans with credits, perks and renewals.
Automation and insight
Messages that send themselves, numbers the owner checks, and AI.
- SMS and email automationConfirmations, reminders, follow-ups and review requests.
- AnalyticsRevenue, bookings, conversion and staff utilization.
- AI assistantAnswers questions, qualifies leads and starts bookings using live business data.
Setup
How it's set up
Luna Aesthetics isn't a one-off build. It's the shared platform set up for this business: its name, how customers start, its brand and the modules it runs on.
Runs on the same system
Other businesses that work the same way.
- Laser studios
- Skin care studios
- Wellness studios
Different business, same idea? Tell us how yours works.
- Customers start with
- Book a consultation
- Portal
- Client portal
- Assistant
- AI concierge
- Brand colors
- Its own palette
Built by Root and Run
Want something like this for your business?
A website and system like this one, set up for your med spa business with your own services, prices, staff and rules.